Color code your gmail inbox

Let’s face it — if you’re using your Gmail trương mục for more than occasionally contacting friends and relatives, it’s likely that it’s spinning out of control. Between work-related emails, online events, invitations, advertising from your favorite retailers, & just plain spam, you’re going lớn find it difficult lớn keep trachồng.

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There are a variety of ways to lớn organize your email, và one powerful option is lớn apply labels, Gmail’s analog to folders. Putting labels on emails makes them easier to khuyễn mãi giảm giá with. For example, you can label everyone you need to skết thúc holiday greetings to; everyone who expressed interest in buying your graphic novel collection; everyone working on your current đoạn phim project; everyone who you knew in college — the possibilities are nearly endless.

Here are some basics và some strategies for using Gmail’s label features. lưu ý that all of them are done on a desktop computer; there are different ways to manage labels on a điện thoại device, which I’ll talk about at the end of this article.

Create labels

In order to start using labels, the first thing you need to lớn bởi vì is create some. There are a couple of ways you can vì that.

First, you can create a label from Gmail’s left-hvà column:

In the left-h& column, scroll down from Inbox until you get khổng lồ “Manage labels” and “Create new label.” Cliông xã on the latter and enter the name of your new label. You can nest it under an existing label if you want.

You can create new labels from the left-hand column. You can also create a new label & immediately apply it lớn several emails:

Select the emails you want to label by checking the boxes to lớn the left of the emails. When you’re ready, right click.Hover over “Label as.” You can type the name of your new label into lớn the field on the pop-up window & hit the Return key, or click on “Create new,” where you can enter the name of your new label và nest it under an existing label if you want.

You can create a new label và immediately apply it lớn several emails.

Color your labels

One of the simplest things you can vì with labels in Gmail is lớn give them colors. It may seem lượt thích a small thing, but if you’re browsing through your gmail, colored labels make it immediately clear what category an email belongs in.

Differently colored labels can make messages easier to find. To assign colors khổng lồ a Gmail label:

Hover your cursor over the label’s name in the left column.Clichồng on the three dots lớn the right of the label’s name.Hover over on “Label color.”Select the color you want to lớn assign to that label — you can either choose a basic color combination or create custom colors for the background and text.

You can select a default color combination for a label or create custom colors.

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If you want to go baông chồng lớn the mặc định colors (blaông xã text on a gray background), click on “Remove sầu color.”

Apply labels automatically to lớn incoming emails

You can automatically apply labels to lớn emails as they come in. For example, if I were planning lớn write a story about different types of face masks và wanted to lớn label any emails that might concern that subject, I could set up a filter which would automatically put the label “mask” on those emails. Like this:

First, create the label you want. In this case, I used the directions above sầu to create the label “Masks.”Go khổng lồ your Gmail tìm kiếm box. Cliông xã on the “Show search options” at the right over of the search box.Put your tìm kiếm term in the appropriate field(s). For example, lớn create my tìm kiếm, I will look for any gmail that has the word “mask” in it. I can also just apply it to emails that kết thúc up in my Inbox (so that I won’t label any emails that kết thúc up in Spam) by clicking on the field next lớn “Search” và selecting “Inbox” from the drop-down thực đơn.

Create the search terms that will determine which emails will be labeled. Clichồng on the “Create filter” button.You’ll then be brought lớn a page that lets you choose what you want the filter khổng lồ vày. For example, I could have the filtered emails immediately deleted or archived, marked as important (or as not important), or forwarded lớn another address, among muốn other options. In this case, I’m going to lớn check the box next lớn “Apply the label:” and then choose the label “Masks” from the drop-down menu. (You can also create a new label here, if you wish.)
Cheông chồng the box next lớn “Apply the label:” and then choose your label from the drop-down thực đơn. This will only label future emails. To apply the label khổng lồ current emails as well, also check “Also apply filter to lớn matching conversations” which appears at the bottom of the checkcác mục. (Note: This last one is a somewhat quirky feature, so it may not work in all cases.)Cliông chồng “Create filter.”

Edit your filters

If you want to edit or delete any of your filters, you have sầu lớn bởi that through Gmail’s main settings page, which is accessed by clicking on the cog in the top right corner and then on “See all settings.” Then:

Click on the “Filters & Blocked Addresses” tab.You’ll see a listing of all your filters. To individually edit or delete one, cliông chồng on the “Edit” or “Delete” liên kết at the right of each label.You can also delete or export a group of labels by checking them off & then clicking on the “Export” or “Delete” links at the bottom of the danh sách.

Show or hide your labels

When you have sầu a lot of labels, they can be overwhelming, and so Gmail has ways in which you can show or hide specific labels.

If you clichồng on “Manage labels” in the left column, you’ll be brought lớn the “Labels” tab on the Gmail settings page. Scroll down the resulting page to lớn find a danh mục of all your labels.

There are two ways you can tweak whether a label is visible: “Show in label list” và “Show in message danh mục.” “Label list” refers lớn the list of your labels in Gmail’s left-h& column — it is handy because you can click on the name of a specific label khổng lồ tìm kiếm for all emails with that label. Here in settings, you can choose khổng lồ show that label in the left-hand danh sách, hide it, or only show it if you have sầu unread emails with that label.

“Show in message list” lets you show or hide the label in the main message window — in other words, you won’t see the label next lớn the email’s first line(s). The email will still be labeled, however.

You can manage your labels in Gmail’s settings. And finally, you can edit each label or remove sầu it entirely. (Removing it will not delete the tin nhắn, just the label.)

Manage labels on a thiết bị di động device

While Gmail labels have sầu khổng lồ be created using a computer, and more complex operations have sầu lớn be done on a computer as well, you vì have sầu some options on how labels are used on your Smartphone device.

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On both an iPhone & an Android phone, open the email you want to lớn label.Tap the three-dot inhỏ in the top right of the screen.Select “Change labels.”Select (or unselect) the labels you want to apply to that message.

Chuyên mục: Mail