How to delete all emails from one sender easily in 2021

One bad habit I have is letting my Gmail Inbox get big. I’m not an Inbox Zero devotee. Many of the emails tover to be non-urgent và not a priority, such as subscriptions. In this guide, I’ll show you how to lớn bulk delete emails on Gmail based on sender, text patterns, dates, statuses, and tìm kiếm criteria.

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I want lớn highlight that this tutorial is not about deleting all your emails or closing your Gmail tài khoản. This is about easy gmail maintenance. Also, I’ve sầu kept these examples simple. These “how-to” steps should work in the không tính tiền Gmail & Google Workspace (previously G Suite). One exception is how lớn delete promotional emails since Google Workspace does not have sầu a Promotions tab.


Article Contents


Google Storage Plays a Role

Sometimes you need to lớn delete emails because you’re running out of space. Gmail provides each user with a large pooled storage allotment. In addition, the large volume of emails can make it harder to find your items, which is why we often need to lớn delete non-essential items.

The first thing khổng lồ know is your “total storage” is not just for your Google email. Google allocates 15 GB on the miễn phí account with other Google assets like Google Photos, Google Sheets, và Google Drive.

How Much Goolge Storage Have I Used?

If you scroll lớn the bottom of your Inbox, you’ll see an indicator. The numbers will appear on the left of Terms. In my trương mục, I’ve sầu used 7.89 GB. And if you don’t want to scroll khổng lồ the bottom, from any Gmail tab, you can press Ctrl + F to lớn pull up the tìm kiếm box and type “GB”.

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Google storage indicator

I can see my total allocation và how much I’ve sầu used it. I also have sầu the ability to lớn get more details about my other Google products by clicking the small external links ibé.

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PinStorage breakdown by Google properties

Delete Promotional Emails

Google attempts to lớn sort your mail by predefined tabs. One of these tabs is called “Promotions.” These are probably your least important emails, so it’s a good starting place. Some examples from my Promotions tab include:

NewslettersDaily coupon or đơn hàng emailsPromotions from merchantsProduct announcementsWebinar reminders

Another benefit of starting with this tab (or folder) is that you probably have sầu multiple pages. When people start to lớn delete emails, they don’t realize that the top checkbox will select all messages for that page. The number of emails depends on your trương mục setting but is typically 50 messages. As a result, they repeat the deletion process for each page when there is an easier method.

Cliông xã your Gmail Promotions tab.Scan the items to see if you should unsubscribe lớn any. This is preferable so you won’t get future ones.See if any items have sầu value or are Starred ✰. If so, drag these emails to lớn another tab to lớn get them recategorized.Clichồng the checkbox at the top. This will select all emails on that page.

✪ For folks who lượt thích Gmail keyboard shortcuts, you can use * + a to lớn Select All. However, this is one of the shortcuts where I find it easier to lớn use menus.

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PinChecking all promotion emailsIf you have multiple pages, you have sầu a new option. You should see a new link for Select all conversations in Promotions.Cliông xã the All conversations option. It will also show an gmail count. (See C below.)

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PinGmail deletion indicatorsYour header should now show All conversations in Promotions are selected along with some other items:

The enabled checkbox. Each tin nhắn should be checked, as well.

The Delete icon.

A note indicating the number of selected emails.

A Clear selection links.

Click the trash can icon to delete your selection.Clichồng the OK button on the Confirm bulk action message.

Delete Gmail by E-Mail Status

Understandably, some people may not want khổng lồ delete ALL emails in a given tab. Fortunately, Gmail allows us to lớn delete by the email’s status. An tin nhắn can only have one status.

The gmail statuses include:

AllNoneReadUnreadStarredUnstarred

These status selections display when you cliông xã the down arrow control

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next lớn the main checkbox. Instead of checking the box, which defaults to lớn “All” emails, you can select a status submix.

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PinDeleting emails by statusThis feature is handy if you want lớn keep unread items or ones that you’ve sầu starred for some reason.

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Delete Gmail From Sender (One or Multiple)

Gmail also allows you lớn delete emails from specific senders. Basically, Google creates a temporary filter on the tin nhắn address or some other pattern.

Glance at your inbox & look for frequent senders of tin nhắn.Cheông xã the box to the left of one of the emails. You can cliông xã different gmail senders. A series of additional icons will appear.Cliông xã the More Actions icon
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above sầu the Tabs.Select Filter messages lượt thích these.
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PinMultiple senders were selected for a filter.A new panel opens with your checked email address or addresses.

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PinFilter criteria at top và option to lớn include attachments or chats. You may want lớn filter out emails with chats or attachments.Cliông xã theSearchbutton in the lower right.Gmail will now show emails from that email filter.Cheông chồng the box in the top left corner lớn select all the emails that show. If you have more pages, you’ll also see another links, “Select all conversations that match this search.”Click theDeleteibé.

Delete Gmail Based on Text

The above sầu strategy works well when you want lớn delete all the content from that sender. However, sometimes, the sender has multiple types of emails, such as “alerts” & “specials” under the same email address. In this case, you want to delete a subphối.

For example, I use a security plugin that sends various emails ranging from webinars lớn alerts. If I look at conversations, I can tell there are items I want to lớn delete.

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PinAdditional filter bar shows under tìm kiếm text.You might notice that when you filter Gmail by typing in the search, you get an additional menu that appears below the search box. These choices provide additional refinements. For example, you can easily mix a date range.

One refinement lớn searching by text is to lớn use the subject: modifier. In the example above sầu, Gmail will look for “Wordfence.com” anywhere. However, if I just wanted khổng lồ find emails where wordfence was in the Email subject line, I could type:

subject:wordfence

Delete Gmail by Message Size

This method is best suited to lớn find emails that are very large and add khổng lồ your storage problem. When it comes khổng lồ email file attachments, I’ll often over up with files in multiple locations. If the attachment is important, you want to lớn make sure that you’ve sầu downloaded & put it on your hard drive. In the example below, I used the search criteria of 10M, but you can change that value.

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Query to lớn find large emailsGo khổng lồ the top of your Inbox.In the search box area, type larger:10m.Your gmail will show emails that are greater than 10Mb.Chechồng any emails you wish khổng lồ delete.Clichồng the delete inhỏ.

Recover Deleted Gmail Items

Gmail does have a safeguard when it comes to deleted emails. They disappear from your Inbox or another tab, but they are still around for 30 days. This is why our storage number doesn’t immediately change.

The deleted emails get temporarily stored in the Trash folder. You can see this thư mục in the left thư mục pane. The emails in this thư mục get purged every 30 days unless you opt lớn vì it sooner. This means you can restore và move these emails lớn a different thư mục.

From the left folder pane, select Trash. Or you can type in:trash in the tìm kiếm box.
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PinFinding deleted Gmail items to lớn restoreFind the emails you wish to lớn restore.Cheông xã the box lớn the left of each email.Clichồng the Move to icon on the top toolbar.Select the destination thư mục for the emails.The above steps for deleting Gmail in bulk won’t get you khổng lồ “inbox zero” in one fell swoop. However, it will give you the tools to chip away at large chunks of email.

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Key Takeaways

Gmail offers many ways to lớn bulk delete your emails that can help you clean up your inbox. These range from deleting all emails from one sender khổng lồ deleting emails larger than a certain kích cỡ. However, these tips may not get you lớn “Inbox zero”; they will make it easier lớn focus on the important items. And, if you go overboard, you’ve sầu got 30 days before those items are gone for good.


Chuyên mục: Mail